ALTADENA SENIOR MEN’S GOLF CLUB CONSTITUTION & BYLAWS
ARTICLE I – The name of this club shall be the ALTADENA SENIOR MEN’S GOLF CLUB (ASMGC).
ARTICLE II – The objects and purposes of this club shall be:
To promote interest in golf.
To afford a convenient and authorative means of fixing dates and places for holding tournaments.
To encourage friendship and golf competition with other golf clubs.
ARTICLE III – MEMBERSHIP.
Section 1. Any male person of the age 50 years or over shall be eligible for membership.
Section 2. All applications for membership shall first be reviewed and approved by the Membership Committee and membership accepted by the Board of Directors. Application for membership shall be made on a form approved by the Board of Directors and the Los Angeles County Department of Parks and Recreation and shall be accompanied by such dues, as prescribed by the Board of Directors. Such membership applications shall be properly completed and referred to the Membership Committee, the identity of which shall be made known to all applicants
Section 3. Any person accepted to active membership as provided herein shall become a member upon payment of annual dues.
Section 4. The acceptance of membership in the Club shall require each member to abide by all the conditions, rules and regulations of the Club. Refusing or neglecting compliance shall render a member liable to suspension or expulsion by a two-thirds vote of the Directors. Any member liable for suspension or expulsion shall be given an opportunity to answer such charges, in writing or in person, before the Board renders its decision.
Section 5. The Board of Directors shall determine the annual membership fees of the club at the October Board Meeting. The fee shall include annual membership in both the ASMGC and the Southern California Golf Association (SCGA).
Section 6. No eligible person shall be denied membership because of race, color, creed, national origin, political beliefs, economic status or handicap.
ARTCLE IV – OFFICERS
The officers of the Club shall be the President, Vice-President, Treasurer and Secretary. These officers shall serve for the calendar year following their election or until the day their successors are installed. The duties and responsibilities of said Officers shall be those usually associated with their offices. Officers may serve no more than two consecutive terms in the same position.
Section 1. President – Presides at all meetings; serves as General Manager of the Club and Chairperson of the Board; represents the Club at official functions and in conducting the business affairs of the Club; coordinates the work of other officers and committee chairpersons; prepares the agenda for each meeting of the Board and the general membership; and signs the Club’s checks along with the Treasurer or other designated officer.
Section 2. Vice-President – Assists the President in any manner requested by the President or the Board; signs Club checks along with the Treasurer in the absence or incapacity of the President; and acts as President in the absence or incapacity of the President.
Section 3. Treasurer – Safeguards the funds and properties of the Club and disburses those funds as directed by the Board in accordance with these By-Laws (and in particular in regard to Article V, #3); issues receipts for all income of the Club; signs Club's checks along with the another officer; makes written monthly financial reports to the Board and, when necessary, special financial reports to the Board; and provides written financial records to the Board on a semiannual basis with a summary at the end of the fiscal year.
Section 4. Secretary – Records and keeps the minutes of all meetings; certifies that these minutes correctly represent Board meetings and presents them to the Board for finalization after which they are provided to the general membership.
ARTICLE V – BOARD OF DIRECTORS
The control and management of the affairs, funds, and property of the Club shall be invested in the Board of Directors, which shall be composed of 9 members. The 3 members receiving the most votes for the Board of Directors shall serve a two-year term beginning in January. In the event of a tie or a Board seat becoming vacant the Board shall resolve the tie or fill the vacant seat.
Section 1. Meetings. The Board of Directors shall meet on the first Thursday of each month at a time and place to be fixed by the President or any two members of the Board of Directors. The meetings of the Board of Directors are open to all members.
Section 2. Quorum. Five members of the Board of Directors, to include at least one Officer, shall constitute a quorum at any meeting of the Board.
Section 3. All checks, bonds and contracts in writing necessary for the conduct of the business of the Club in excess of $400.00 shall be signed by two officers of the Club, one of which shall be the President or the Treasurer.
Section 4. Interpretation. The Board of Directors shall interpret the Constitution and By-Laws of the Club and its decision shall be final as to all questions as to the interpretation of the same.
Section 5. As soon as is practical after taking office the Board of Directors shall establish and make known to the members a financial budget. At the meetings of the Board a summary of expenditures under each classification of the budget shall be reviewed, at which time budget estimates may be revised.
ARTICLE VI -- MEMBERSHIP MEETINGS
Section 1. The Annual Meeting and other meetings of the membership shall be held at such places and at such times as shall be designated by the President or the Board of Directors. The Secretary shall mail or email to each member at his address as it appears on the records of the Club, a notice of said meeting stating the business to be brought before the membership, which notice must be mailed at least 10 days before said meeting.
Section 2. A quorum at any general meeting shall consist of not less then ten percent of the membership, except that not less than three members shall constitute a quorum for purposes of adjournment
Section 3. In case of the absence of the Club President the succession of responsibility shall be that of the officers in order: Vice-President; Treasurer; Secretary.
Section 4. Robert’s rules of Order, Revised, shall be the final authority as to parliamentary procedure at all meetings of the members, insofar as they do not conflict with any provisions of the Club Constitution or of these By-Laws.
Section 5. The order of business at all business meetings of the Club shall be:
Call to order
Roll call by the Secretary
Reading and approval of prior meeting minutes
Reports of other officers
Reports of standing Committees
ARTICLE VII – ELECTIONS
The Board of Directors shall appoint nominating committee of three regular members of the Club at the October meeting. This committee shall submit to the membership, on or before the Annual Meeting (or by the first of November, which ever comes first), the names of candidates for the Board of Directors for the succeeding year.
At the Annual meeting additional nominations for the Board of Directors Committee may be made from the floor by members in attendance at said meeting.
Ballots setting forth the names of all candidates so designated shall be mailed to all regular members within seven days after the Annual meeting (or before the end of November) and shall include a prepaid return envelope addressed to the official mailing address of the Club. On each ballot shall be stated the date on or before which the returned ballots must be postmarked, this date to be approximately two weeks from the date on which ballots are mailed to the membership.
The newly elected Board of Directors shall elect the four officers of the Club and the Chairmen of the Standing Committees annually from its own membership at a special meeting of the new Board, to be held upon the call of the retiring President or any 5 member of the new Board of Directors. This meeting shall take place no later than the end of January.
ARTICLE VIII – COMMITTEES
There shall be the following Standing Committee Chairmen:
Each committee shall consist of the chairman and such other members as are appointed by the Chairman.
Section 1. Tournaments: This committee’s duties shall be to have charge of all Club tournaments; to encourage interest among the members in tournaments; to keep the Publicity Committee advised of all tournaments; and to encourage the participation of Club members in tournaments staged by other clubs. It shall keep records of all tournaments and fees collected for same and prizes distributed.
Section 2. Rules: This committee’s duties shall be to establish and publish standard rules of play and special rules for each tournament as deemed necessary after an inspection of the course preceding each tournament.
Section 3. Membership: This committee’s duties shall be the solicitation and investigation of new and prospective members, and maintenance of the membership roster.
Section 4. Handicap: This committee shall be responsible for maintaining handicap records and insuring compliance of handicap procedures as set forth by the United States Golf Association (USGA) Handicap System.
Section 5. Entertainment: This committee’s duties shall be to provide suitable entertainment for special events, including the annual meeting, and to promote a feeling of good fellowship and sportsmanship among the members at large.
Section 6. Publicity: This committee’s duties shall be to sponsor good will between this Club and other clubs. It shall keep the members advised of the Club’s activities, shall designate one member to contact the daily press and shall publish a regular newsletter.
Section 7. Revision of Committees and Special Committees: The Board of Directors may at their discretion revise or change in part or in whole the appointed personnel of the Standing Committees by a majority vote of the Board at any meeting thereof, and may also appoint such Special Committees as they may deem necessary for the proper functioning of the Club.
ARTICLE IX – TOURNAMENTS
The annual Club Championship is medal play. The Championship flight will be played at scratch. All flights other than Championship may be played at net score at the discretion of the Tournament Chairman. Requirements for eligibility are that each participant must have been a current member during the previous calendar year and must have played in a minimum of ten club tournaments.
ATRICLE IX – AMENDMENTS
These Constitution and By-Laws may be amended by a two-thirds vote of those present at any meeting of the members, provided that before any amendment to the Constitution or By-Laws may be voted on, the Secretary shall mail or email to each member at his address as it appears in the records of the Club, a notice of the proposed amendment, at least ten days before the meeting is to be held.